University of Central Oklahoma

Administrative Assistant I - Housing

3 weeks ago
Job ID
2017-4551
Org Number
020046
Department
Housing Administration
Division
Vice President of Operations
Job Type
Staff
US-OK-Edmond
Proposed Salary Range
$10.93 per hour ($22,755 annually)
Hours Per Week
40
Weeks Per Year
52
Regular Workdays/Hours
8am-5pm; Monday-Friday
Exempt Status
Non-Exempt

Position Overview

Provide secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.

Department Specific Essential Job Functions

Opens and closes office and keeps front area clean and organized.
Inputs residents contracts, updates information into Banner, and reviews pas due accounts as assigned.
Assists students/parents regarding contract and housing questions.
Prepares and types requested Housing documents as requested.
Interacts with other departments concerning housing issues.
Assists the StarRez Portal Administrator with maintenance and updates to the Housing & Dining website.
Receives and documents all UPS & Fed Ex deliveries for students.
Conducts weekly review of accounts, active, terminated, and past due as assigned.
Provides information and instruction to students/parents on Housing policies and procedures.
Notifies students of past due account status and subsequent collection as assigned.
Maintains and updates all past due student files assigned.
Weekly review of promissory notes, which includes payments and defaults.
Performs other duties as assigned.

Qualifications/Experience Required

Requires general education or vocational training or equivalent combination of education and experience. General understanding and use of office equipment.

Qualifications/Experience Preferred

Minimum 40 net w.p.m. keyboarding.
Two years of college or secretarial certificate.
Experience in a higher education environment.

Knowledge/Skills/Abilities

Literate in computer usage and word processing including, but not limited to Word, WordPerfect, Excel and Access.
Excellent telephone etiquette, communication, interpersonal and public relations skills.
Ability to work well with others fostering a positive working relationship.
Ability to operate office equipment.
Ability to accurately type.
Ability to multi-task.
Demonstrates a warm and caring professional service oriented attitude.
Must be self-motivated.
Ability to listen and synthesize directives.

Physical Demands

Repetitive movement of hands and fingers. Typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms. Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed