University of Central Oklahoma

  • Administrative Assistant II - SSS

    Posted Date 2 weeks ago(8/3/2018 11:44 AM)
    Job ID
    2018-5242
    Org Number
    022076
    Department
    SSS - STEM
    Division
    Vice President for Student Services
    Job Type
    US-OK-Edmond
    Salary
    $12.50 per hour ($26,000 annually)
    Hours Per Week
    40
    Weeks Per Year
    52
    Weeks Per Year
    Monday - Friday; 7:30 - 4:30
    Job Post Information* : External Company URL
    Non-Exempt
  • Position Overview

    Provide secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.

    Department Specific Essential Job Functions

    Provides front desk reception, opens office each morning, greets office visitors. Maintains office filing systems (paper and electronic). Complies with university requirements to initiate purchase orders and PCard transactions to complete supply orders. Assists in budget reconciliation. Maintains inventory control list. Files and maintains appropriate recordkeeping for all purchasing, travel, and payroll functions. Services as office timekeeper.

    Responsible for managing the logistics of all activities and events, to include: large scale receptions, community partner events, project workshops, student organization activities. Manages activities and events calendar for six projects and approximately 1,000 students. Coordinates with vendors and departments to procure items necessary to host events. Works closely with UCO Conference & Events to secure rooms, place food orders, and ensure that all detailed requests are fulfilled. Performs other duties as assigned.

    Qualifications/Experience Required

    Requires general education or vocational training and 3+ years relevant experience in chosen field or equivalent combination of education and experience.

    Qualifications/Experience Preferred

    Working knowledge of Banner system for procurement and payroll. Ability to obtain a PCard. Ability to work with diverse populations. Highly organized, friendly and engaging. Ability to multitask. Effective communication skills.

    Knowledge/Skills/Abilities

    Able to perform routine tasks. Possesses basic skill-sets with the level of proficiency required to perform the work adequately. Escalates complex issues to senior-level personnel. Demonstrates a warm and caring professional attitude. Effective communication skills. Ability to work well with the public. Must be self-motivated to work as a team.

    Physical Demands

    Repetitive movement of hands and fingers - typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms. Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

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